Wedding Day
For Jaclyn
Thank you for keeping our day on track. Everything you need is on this page; songs, menu and wedding-party details live on our other pages (linked below).
Key people
- Venue: Shauna Robinson, 817-304-0555 · 2330 Old Tin Top Rd. Access 8:00 am–11:59 pm; hall cleared by 11:00 pm.
- MC: Jake (Jacob) Williamson (Meg’s brother-in-law) · Officiant: Travis McLarty, 713-410-5531
- Lighting / electrical: The groom is an electrician, so don’t hesitate to reach out to him if you, the DJ or bartending staff have lighting or electrical questions. Bryce Lemmons, 817-994-8220
- Faces to know: photos of the wedding party and key people are included below.
Times may still shift. Anything marked TBD or “confirm” is listed under open items.
master timeline
8:00 am
Venue opens — Shauna on site (817-304-0555). Access until 11:59 pm.
8:00–8:15 am
South Beach Beauty Bar stylists arrive at the Bride’s Suite.
8:15 am
South Beach Beauty Bar first appointment; bridesmaids’ hair & makeup in the Bride’s Suite (slots 8:15 am–1:15 pm); all done by 2:45 pm. Natalie 386-453-7805. Slots: bridesmaids page.
Morning
wedding party Meg brings donuts. Bridesmaids arrive 10 min before their slot.
8:15 am–noon
JR Elegant Events drops off 4 × 60″ rounds (indoors). Pickup by 10:00 am Sun Nov 15. 817-405-4447
9:15 am
wedding party Groomsmen van run — groomsmen meet at Meg & Bryce’s house, 171 Gilbert Drive, to load the van with alcohol, linens and supplies for the venue. Linens/table settings first, so staff can set them before the florist arrives.
10:00 am
Memories Out Loud — Debbie Perales sets up audio guestbook + mini phone booth (<30 min). 682-403-9574 env #14 $20
~10:00 am
wedding party Jimmy John’s DoorDash order for the wedding party (lunch ~12:00 pm).
Noon
Passion Flowers — Holly arrives, stays all day (flips ceremony florals to reception, decorates the cake). (817) 599-6440 env #10 $350
12:00 pm
2Girls1Brush — Meg’s makeup (Savannah); hair at 1:00 pm (Lydia).
12:00 pm
food run Run 1 (Fort Worth) runner picks up la Madeleine. Details
12:00 pm
food run Run 2 (Grand Prairie) runner picks up 85°C rolls. Details
12:30 pm
food run Run 1 picks up Torchy’s.
~12:45 pm
food run Run 1 picks up Pappasito’s.
1:00 pm
I Do Events — 4 servers (1 pm–midnight). 817-597-7505
1:00 pm
Rafael Badillo Photo & Film coverage begins (binder says 1 pm; contract ~3 pm — confirm). 469-569-4003
~1:30 pm
food run Run 1 arrives — hand all Fort Worth food to I Do Events staff. env #9 $40
2:00 pm
Heim BBQ delivers burnt ends + mac & cheese (paid). Kimberly 817-724-2126 env #8 $25
2:00 pm
Crazy Casa delivers & sets up the double margarita machine. 817-597-8264
2:30 pm
DJ E-Roc setup (plays 4:30–11:00 pm). Uplighting magenta/violet (see example photos); disco ball already installed. 817-312-2512
2:45 pm
wedding party Bridesmaids’ hair & makeup done; groomsmen in full suits. env #7 $250 when stylists finish.
3:00 pm sharp
wedding party Bridesmaids & groomsmen group photos.
3:15 pm
wedding party First look.
3:20–3:45 pm
wedding party Full bridal party photos.
4:00 pm
wedding party Groom’s suite completely empty.
4:00 pm
Security — Suzanne Slover + Jason Cobb (4 pm–midnight). (214) 600-5019 env #1 & #2 $480 each, on arrival
4:00–4:30 pm
Kayli Bakes Cakes delivers the wedding cake from Denton (closer to 4). Holly adds florals. 469-855-2067 env #11 $150
4:00 pm
wedding party Ushers in the groom’s suite.
4:15 pm
wedding party Bridesmaids dressed; belongings packed in cars (touch-up kit only).
4:15–4:20 pm
wedding party Ushers in place near the ceremony seating area.
4:30 pm
I Do Events — 2 bartenders (4:30–11:00 pm; bar stops 10:30).
4:30–5:00 pm
program Guest seating. Family seats themselves (no formal entrance).
4:50 pm
program You cue DJ E-Roc to start the pre-ceremony lead-in once the wedding party is ready. Songs: music page.
5:00 pm
program Ceremony. Officiant Travis McLarty; Ryleigh McLarty sings the processional live.
5:30–6:15 pm
program Cocktail hour (HTeaO tea). Wedding party stays at the altar for photos; bridesmaid touch-ups in Bride’s Suite.
by 5:30 pm
HTeaO tea service — delivery or TaskRabbit Run 3 (TBD). Monquica 817-229-9793 env #13 $15
6:05 pm
wedding party Bride’s Suite empty — Meg & Bryce’s quiet time.
6:15–6:25 pm
program Travis leads guests into the reception hall; groomsmen help. All but the wedding party seated by 6:25.
6:25 pm sharp
program Wedding party + couple introduced; audio guestbook announced; Jake runs buffet trivia. Dietary: Daniela (vegetarian), Kendall (pescetarian).
~6:50 pm
program First dance.
7:40–7:55 pm
program Speeches (~3 min each), introduced by Jake. Order: music page.
8:00 pm
program Cake cutting.
8:05 pm
program Champagne toast.
8:10–8:30 pm
program Dessert.
8:20 pm
program Anniversary dance.
8:25 pm
program Bouquet/“garter” toss.
8:35 pm
program Dance-floor group photo.
8:40 pm
program Open dancing. Glowstick Jedi hands out glow sticks.
10:30 pm
program Bar stops serving.
10:47 pm
program Last song.
10:50 pm
program Travis & Jake lead guests outside. Kim gives Meg’s car keys to Jake after fireworks.
11:00 pm sharp
program Fireworks. Reception hall cleared of guests (venue contract).
End of night
cash env #3 DJ $1,300 #4 bartenders $90 #5 servers $155 #6 photo $150
11:15 pm sharp
program Sparkler send-off at the front of the venue. Sparklers are in the Bride’s Suite; Jake pulls the car around.
TBD
Back Home Bakery delivers the groom’s cake + Blanton’s barrel-head display. 817-594-4003 env #12 $20
Shipped
KRUU photo booth — Justin Grunow sets up. Ships back UPS Mon Nov 16.
vendor arrivals
8:00 am
Venue opens — Shauna on site (817-304-0555). Access until 11:59 pm.
8:00–8:15 am
South Beach Beauty Bar stylists arrive at the Bride’s Suite.
8:15 am
South Beach Beauty Bar first appointment; bridesmaids’ hair & makeup in the Bride’s Suite (slots 8:15 am–1:15 pm); all done by 2:45 pm. Natalie 386-453-7805. Slots: bridesmaids page.
8:15 am–noon
JR Elegant Events drops off 4 × 60″ rounds (indoors). Pickup by 10:00 am Sun Nov 15. 817-405-4447
10:00 am
Memories Out Loud — Debbie Perales sets up audio guestbook + mini phone booth (<30 min). 682-403-9574 env #14 $20
Noon
Passion Flowers — Holly arrives, stays all day (flips ceremony florals to reception, decorates the cake). (817) 599-6440 env #10 $350
12:00 pm
2Girls1Brush — Meg’s makeup (Savannah); hair at 1:00 pm (Lydia).
1:00 pm
I Do Events — 4 servers (1 pm–midnight). 817-597-7505
1:00 pm
Rafael Badillo Photo & Film coverage begins (binder says 1 pm; contract ~3 pm — confirm). 469-569-4003
2:00 pm
Heim BBQ delivers burnt ends + mac & cheese (paid). Kimberly 817-724-2126 env #8 $25
2:00 pm
Crazy Casa delivers & sets up the double margarita machine. 817-597-8264
2:30 pm
DJ E-Roc setup (plays 4:30–11:00 pm). Uplighting magenta/violet (see example photos); disco ball already installed. 817-312-2512
4:00 pm
Security — Suzanne Slover + Jason Cobb (4 pm–midnight). (214) 600-5019 env #1 & #2 $480 each, on arrival
4:00–4:30 pm
Kayli Bakes Cakes delivers the wedding cake from Denton (closer to 4). Holly adds florals. 469-855-2067 env #11 $150
4:30 pm
I Do Events — 2 bartenders (4:30–11:00 pm; bar stops 10:30).
by 5:30 pm
HTeaO tea service — delivery or TaskRabbit Run 3 (TBD). Monquica 817-229-9793 env #13 $15
End of night
cash env #3 DJ $1,300 #4 bartenders $90 #5 servers $155 #6 photo $150
TBD
Back Home Bakery delivers the groom’s cake + Blanton’s barrel-head display. 817-594-4003 env #12 $20
Shipped
KRUU photo booth — Justin Grunow sets up. Ships back UPS Mon Nov 16.
food runs
12:00 pm
food run Run 1 (Fort Worth) runner picks up la Madeleine. Details
12:00 pm
food run Run 2 (Grand Prairie) runner picks up 85°C rolls. Details
12:30 pm
food run Run 1 picks up Torchy’s.
~12:45 pm
food run Run 1 picks up Pappasito’s.
~1:30 pm
food run Run 1 arrives — hand all Fort Worth food to I Do Events staff. env #9 $40
program & wedding party
Morning
wedding party Meg brings donuts. Bridesmaids arrive 10 min before their slot.
9:15 am
wedding party Groomsmen van run — groomsmen meet at Meg & Bryce’s house, 171 Gilbert Drive, to load the van with alcohol, linens and supplies for the venue. Linens/table settings first, so staff can set them before the florist arrives.
~10:00 am
wedding party Jimmy John’s DoorDash order for the wedding party (lunch ~12:00 pm).
2:45 pm
wedding party Bridesmaids’ hair & makeup done; groomsmen in full suits. env #7 $250 when stylists finish.
3:00 pm sharp
wedding party Bridesmaids & groomsmen group photos.
3:15 pm
wedding party First look.
3:20–3:45 pm
wedding party Full bridal party photos.
4:00 pm
wedding party Groom’s suite completely empty.
4:00 pm
wedding party Ushers in the groom’s suite.
4:15 pm
wedding party Bridesmaids dressed; belongings packed in cars (touch-up kit only).
4:15–4:20 pm
wedding party Ushers in place near the ceremony seating area.
4:30–5:00 pm
program Guest seating. Family seats themselves (no formal entrance).
4:50 pm
program You cue DJ E-Roc to start the pre-ceremony lead-in once the wedding party is ready. Songs: music page.
5:00 pm
program Ceremony. Officiant Travis McLarty; Ryleigh McLarty sings the processional live.
5:30–6:15 pm
program Cocktail hour (HTeaO tea). Wedding party stays at the altar for photos; bridesmaid touch-ups in Bride’s Suite.
6:05 pm
wedding party Bride’s Suite empty — Meg & Bryce’s quiet time.
6:15–6:25 pm
program Travis leads guests into the reception hall; groomsmen help. All but the wedding party seated by 6:25.
6:25 pm sharp
program Wedding party + couple introduced; audio guestbook announced; Jake runs buffet trivia. Dietary: Daniela (vegetarian), Kendall (pescetarian).
~6:50 pm
program First dance.
7:40–7:55 pm
program Speeches (~3 min each), introduced by Jake. Order: music page.
8:00 pm
program Cake cutting.
8:05 pm
program Champagne toast.
8:10–8:30 pm
program Dessert.
8:20 pm
program Anniversary dance.
8:25 pm
program Bouquet/“garter” toss.
8:35 pm
program Dance-floor group photo.
8:40 pm
program Open dancing. Glowstick Jedi hands out glow sticks.
10:30 pm
program Bar stops serving.
10:47 pm
program Last song.
10:50 pm
program Travis & Jake lead guests outside. Kim gives Meg’s car keys to Jake after fireworks.
11:00 pm sharp
program Fireworks. Reception hall cleared of guests (venue contract).
11:15 pm sharp
program Sparkler send-off at the front of the venue. Sparklers are in the Bride’s Suite; Jake pulls the car around.
Song cues, speech order and announcement scripts: music.megandbryce.com. Hair/makeup slots & bridesmaid duties: bridesmaids page. Groomsmen duties: groomsmen page.
food runs (TaskRabbit)
| Time | Where / what | Payment | Run |
|---|---|---|---|
| 12:00 pm | la Madeleine, 6140 Camp Bowie Blvd, FW · (817) 654-0471 Order #47420340933033984 | Paid | Run 1 |
| 12:30 pm | Torchy’s FW Midtown · Ana 817-289-8226 Taco order (no cilantro on Democrats) | Paid wk of Nov 7 | Run 1 |
| ~12:45 pm | Pappasito’s, 2704 West Fwy, FW · (817) 877-5546 8 fajita packs, chicken or beef (+ chips, salsa & guacamole) | Paid wk of Nov 7 | Run 1 |
| ~1:30 pm | Drop at River’s Edge Hand to I Do Events | Tip $40 (#9) | Run 1 |
| 12:00 pm | 85°C Bakery, Grand Prairie 170 salted butter rolls | Paid | Run 2 |
| TBD | HTeaO · 817-229-9793 Tea for 5:30 cocktail hour | Tip $15 (#13) | Run 3 (if not delivered) |
Runner for Run 1: ______________ ph ______________
Runner for Run 2: ______________ ph ______________
Run 3 (HTeaO, only if not delivered): ______________
Heim BBQ delivers at 2:00 pm (no pickup). Ladyfingers arrive Thu Nov 12 with Jessica Starkschall. Also on the menu: chips, salsa & guacamole (cocktail hour) and Blue Bell ice cream (dessert). Full dish list: menu page.
cash envelopes — $3,525 in 14
| # | Who | Amount | When |
|---|---|---|---|
| 1 | Security: Suzanne Slover | $480 | On arrival ~4 pm |
| 2 | Security: Jason Cobb | $480 | On arrival ~4 pm |
| 3 | DJ E-Roc (full fee $1,200 + $100 tip) | $1,300 | End of night |
| 4 | I Do Events – 2 bartenders | $90 | End of night |
| 5 | I Do Events – 4 servers | $155 | End of night |
| 6 | Rafael Badillo Photo & Film | $150 | End of night |
| 7 | South Beach (Misha & Nathy) | $250 | When stylists finish |
| 8 | Heim BBQ driver | $25 | ~2 pm |
| 9 | Food-run runner | $40 | ~1:30 pm |
| 10 | Passion Flowers – Holly | $350 | At setup |
| 11 | Kayli Bakes Cakes | $150 | At cake delivery |
| 12 | Back Home Bakery delivery | $20 | At delivery |
| 13 | HTeaO driver / runner | $15 | At delivery |
| 14 | Memories Out Loud – Debbie | $20 | At setup |
All handed out by Jaclyn; bring a few extra $20s. Everyone else is paid in full in advance.
vendor contacts
| Vendor | Contact | Phone / email |
|---|---|---|
| River’s Edge at Tin Top Venue | Shauna Robinson | 817-304-0555 riversedgetintop@gmail.com |
| Rafael Badillo Photo & Film Photo / video | Rafael & Veronica | 469-569-4003 info@rafaelbadillo.com |
| I Do Events Bartenders + servers | Alicia Ellis | 817-597-7505 maliciaellis@gmail.com |
| Passion Flowers Florist | Holly Johnson | (817) 599-6440 mypassionflowers@gmail.com |
| Kayli Bakes Cakes Wedding cake | Kayli Hessler | 469-855-2067 kaylibakescakes@gmail.com |
| Back Home Bakery Groom’s cake | — | 817-594-4003 Backhomebakerytx@gmail.com |
| South Beach Beauty Bar Bridesmaids’ H&M | Natalie Fernandez | 386-453-7805 southbeachbeauty@live.com |
| 2Girls1Brush Bride’s H&M | Savannah / Lydia | — 2girls1brushbeauty@gmail.com |
| Travis McLarty Officiant | Travis | 713-410-5531 Travis.mclarty@gmail.com |
| DJ E-Roc DJ | Erik Maldonado | 817-312-2512 emaldona1200@gmail.com |
| Security 2 off-duty officers | Suzanne Slover | (214) 600-5019 |
| Memories Out Loud Audio guestbook | Debbie Perales | 682-403-9574 info@memoriesoutloud.com |
| HTeaO Tea service | Monquica Livas | 817-229-9793 |
| Crazy Casa Margarita machine | Noel & Cherie Ortega | 817-597-8264 casadecrazy.co@gmail.com |
| JR Elegant Events 4 × 60″ rounds | — | 817-405-4447 jr.elegantevents@gmail.com |
| KRUU Photo booth | Justin Grunow sets up | — mail@support.kruu.com |
| Heim BBQ Burnt ends, mac | Kimberly Hatcher | 817-724-2126 weatherford@heimbbq.com |
extra wedding-party tasks
- Bubble Jedis: bubble guns when the couple kiss at the ceremony (volunteers needed).
- Gift #1: set up with the KRUU booth, then pack it with the booth into the car with the alcohol (groomsmen).
- Gift #2: pack up and put in the car (groomsmen). Ask Meg for details on both gifts.
- Full task charts: bridesmaids · groomsmen.
open items to confirm
- TaskRabbit runners for Run 1 & Run 2 not yet assigned.
- HTeaO: delivery vs. TaskRabbit pickup, and time (Meg confirming).
- Back Home Bakery groom’s cake delivery time.
- Rafael Badillo arrival: 1:00 pm (binder) vs ~3:00 pm (contract).
- Misha’s & Nathy’s phone numbers; bridesmaids’ schedule being reconfirmed.
- Blue Bell ice cream: source / pickup not covered by any run or delivery.
- Open volunteer slots: see the task charts on the bridesmaids and groomsmen pages.
wedding party & key people
bridesmaids
groomsmen
GPphoto coming soon
JSphoto coming soon
CSphoto coming soon
BMphoto coming soon
officiant, mc & ushers
AMphoto coming soon
TMphoto coming soon
JWphoto coming soon
CCphoto coming soon
OMphoto coming soon
IMphoto coming soon
📋 Songs & Announcements →
DJ timeline · music.megandbryce.com
🍽️ See the Evening Menu →
Food, specialty drinks & the bar
💐 Bridesmaids Page →
Hair & makeup, duties, tasks
🤵 Groomsmen Page →
Arrival, duties, tasks